What is the added value of an HR system for your personnel policy?

Are you looking for an HR system? And do you want to know what the added value of an HR system is for your personnel policy? Then read this article now.

• What is an HR system?
• Which HR system features make personnel policy more efficient?
• Which HR system is right for me?

What is an HR system?

HR system stands for Human Resource Management system and digitises business processes around personnel policy. The aim is to organise personnel policy more efficiently and more carefully.

Which HR system features make personnel policy more efficient?

An HR system has a number of features that make personnel policy in your company more professional and simpler. You also save a lot of time when using an HR system. This is mainly thanks to the following features:

Digital personnel file

Employers are responsible for building and maintaining employees' personnel files. Employers are also legally required to document certain data about employees. It is therefore important as an employer to keep a personnel file, and this is often a difficult and time-consuming job. An HR system makes this easier by adding a number of handy options. For example, handy search options make it possible to quickly find the right contracts, payslips, appraisals or meeting reports of employees. In addition, all relevant HR information is always accessible and searchable via the cloud. Most of the time saved in managing the personnel file comes from ESS (Employee Self Service) and MSS (Management Self Service). These involve employees and managers in many administrative tasks of the personnel file in an accessible and simple way.

ESS (Employee Self Service)

ESS means that employees take over some operational tasks themselves. For example, requesting leave, reporting sickness, submitting expense claims or changing personal information. Employees do this through their own online portal, which can often also be accessed via an app. This takes a lot of administrative work off the HR department's hands.

MSS (Manager Self Service)

MSS means that employers or managers take over some operational tasks. For example, approving leave or consulting an employee's digital file.

Onboarding

Many companies have no policy for welcoming new employees to an organisation. As a result, many employees struggle to settle into a company. An HR system has onboarding features that help you show employees the ropes in their new working environment and in their role within the company. This ensures not only that all practical matters within the company are taken care of, but also that an employee feels at home and involved in the company's activities.

Which HR system is right for me?

The HR systems on the market all offer different software features. One offers as many features as possible while another focuses on a number of specific HR tasks. In this article we have mainly focused on genuine HR features. But besides these HR features, HR systems also often offer other software categories (or modules), namely:

• Payroll
• Leave and absence
• Recruitment
• Time tracking
• Talent management
• Staff scheduling
• Training management

It is therefore important to determine which features matter to you. If you only want to buy software with HR features, it is wise to choose less extensive software. If, for example, recruitment, talent management and training management are important, it is wise to choose a more extensive HR system.

It is therefore important to determine which features matter to you. Are recruitment, talent management and training management, for example, important for your company? Then it may be worth choosing a comprehensive HR system. But do you want to buy a system with only HR features? Then you can choose a less comprehensive system.

To find out exactly which HR system is right for you, we refer you to our HR systems comparison page. On this page you can go through a simple selection guide so that you can quickly and easily find out which HR system suits your business. It is also possible to refine your selection per software category (modules).