Staff scheduling software
Compare the best staff scheduling software for your organisation.
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Which package suits you?
Answer a few questions about your organisation and what the software needs to be able to do. The selection guide shows which of these 28 packages fit.
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Request free adviceStaff scheduling software at a glance
Price indications and features as stated by the suppliers. Ratings are the average of the reviews on SoftwareWatcher.
| Software | Rating | From per month | Budget per user per month | Free trial account | Demo | Cloud | Dutch-language |
|---|---|---|---|---|---|---|---|
| Cleverdesk | – | On request | €10–€50 | Yes | Yes | Yes | Yes |
| Personio | 4,5 / 5 (2) | On request | €1–€25 | Yes | Yes | Yes | Yes |
| Cegid HR | – | On request | €1–€25 | Yes | Yes | Yes | Yes |
| Timebutler | 5,0 / 5 (1) | €3 | €1–€5 | Yes | Yes | Yes | Yes |
| Shiftbase | 5,0 / 5 (1) | €3 | €1–€5 | Yes | Yes | Yes | Yes |
| Dyflexis Workforce Management | 4,9 / 5 (5) | On request | €1–€10 | – | Yes | Yes | Yes |
| XPS Logic | – | On request | €5–€25 | Yes | Yes | Yes | Yes |
| Quinyx | 4,8 / 5 (1) | On request | €1–€25 | – | – | Yes | Yes |
| TaskTime | – | On request | €5–€10 | Yes | Yes | Yes | Yes |
| Symagic Social WFM | – | On request | – | – | Yes | Yes | Yes |
| Syntegro | – | from 3,- per month (per user) | €1–€5 | – | Yes | Yes | Yes |
| Offsoo Planning Software | – | On request | – | Yes | Yes | Yes | Yes |
| Bouwmakers Software | – | On request | €5–€75 | – | Yes | Yes | Yes |
| Deputy | – | Vanaf $5 per gebruiker per maand | – | Yes | – | Yes | – |
| Flux | 4,6 / 5 (1) | On request | – | – | Yes | Yes | Yes |
| Planday | – | On request | – | Yes | – | Yes | – |
| Cloudplan and Visibox | – | On request | – | Yes | Yes | Yes | Yes |
| Fooks | – | On request | – | Yes | Yes | Yes | Yes |
| C-IRIS | – | On request | – | Yes | Yes | Yes | Yes |
| Bedrijfsrooster | – | On request | – | Yes | Yes | Yes | Yes |
| Mijnrooster | – | On request | – | Yes | Yes | Yes | Yes |
| Werktijden.nl | – | €3,75 | €1–€5 | Yes | Yes | Yes | Yes |
| Timewax | – | On request | €10–€25 | Yes | Yes | Yes | Yes |
| Soon | – | On request | – | – | Yes | Yes | – |
| Nostradamus | 4,6 / 5 (2) | On request | €1–€5 | – | Yes | Yes | Yes |
| Pantheon HRM | – | On request | €5–€10 | Yes | Yes | Yes | Yes |
| FUND-planning | – | On request | – | – | Yes | – | – |
| Flixer Pro | – | €65 | €25–€75 | Yes | Yes | Yes | Yes |
Choosing staff scheduling software: what to look for?
A good roster makes sure you deploy the right people at the right time, without spending hours on it every week. Compare packages on these points.
On SoftwareWatcher you compare 28 packages of staff scheduling software. 19 offer a free trial account. The lowest indicative price starts at €3 per month.
- Availability and skills: the package takes into account who can work when and who is allowed to work which shift, for example with a qualification or certificate.
- Working Hours Act (Arbeidstijdenwet) and collective labour agreement (cao): good scheduling software warns you if rest periods or maximum working hours are exceeded. Ultimate responsibility remains with you as the employer.
- Swaps and open shifts: employees swap shifts or respond to open shifts via an app, and you approve.
- Clocking in and hours worked: with built-in time tracking or a time clock you immediately see the difference between planned and worked hours.
- Integration with payroll: hours worked and surcharges go to the payroll software without retyping.
- Demand forecasting: some packages schedule based on expected busyness or revenue, handy in hospitality, retail and healthcare.
- Multiple locations: if you work with multiple branches, check whether you can schedule employees across locations.
Frequently asked questions about staff scheduling software
Making a roster in Excel or with software?
For a small, fixed team a spreadsheet sometimes works fine. As soon as you work with changing availability, swap requests and surcharges, software saves a lot of time and errors. Also read making a roster with AI or with software.
What is the difference between staff scheduling and project planning?
Staff scheduling distributes shifts across employees. Project planning distributes tasks and milestones within a project. If you are mainly looking for the latter, take a look at project management software.
Can employees see their roster in an app?
With almost all modern packages they can. Make sure employees also receive notifications of changes, so that nobody misses a changed shift.
From the knowledge base
Still in doubt? Start the selection guide or request free advice.
This selection guide was written and checked by Sjaak Schokker, co-founder of SoftwareWatcher. Last checked on .
What is staff scheduling software?
Staff scheduling software is a digital tool for planning work and managing employee availability. This software automates the management of fixed working days, holidays and shift work, so that managers quickly gain insight into staffing levels, absences, overtime and workload distribution. Staff scheduling software is therefore a scheduling program for staff with which everyone always and everywhere has insight into the current work roster.
How do you make a staff schedule?
Making a staff schedule with the help of software is relatively simple and involves the following steps:
- Make sure all employees have access to the staff scheduling tool
- Collect the availability data of your staff
- Use the software to assign shifts
- Share the schedule via the software; employees receive it via the staff scheduling app
Strategic workforce planning with software
With strategic workforce planning software you can proactively manage the optimal staffing of departments or teams. The software automatically processes large amounts of organisational data, taking into account, for example, expected production, staff availability and specific employee competencies. You can then combine this information with your own information about external developments such as labour market expectations.
What is the best staff scheduling software?
Choosing the best staff scheduling software depends on the specific needs of your organisation. First determine which functions are essential, such as creating schedules or recording hours. With our selection guide, by answering a few questions, you can easily find software that suits your company.
How expensive is staff scheduling software?
The cost of staff scheduling software varies widely. Prices start at around €3 per user per month and can rise to €20 per user per month or more, depending on the functions required and the size of your organisation. It is crucial to first determine which functions you need and then compare the prices of different software suppliers. In our article on comparing software prices you will find all the details you need.
Software advice from SoftwareWatcher
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